King's Gate London

Privacy Notice

 

Privacy Notice

 
 

Our contact details

Name: King’s Gate Christian Fellowship (King’s Gate London)

Address: 2 Jasmine Close, Redhill, England, RH1 5LH

E-mail: info@kingsgate.org.uk


Introduction

King’s Gate Christian Fellowship (King’s Gate London) uses personal data about living individuals for the purpose of general church administration and communication.

King’s Gate London recognises the importance of the correct and lawful treatment of personal data. All personal data, whether it is held on paper, on computer or other media, will be subject to the appropriate legal safeguards as specified in the General Data Protection Act 2018.

King’s Gate London fully endorses and adheres to the seven principles of the UK GDPR. These principles specify the legal conditions that must be satisfied in relation to obtaining, handling, processing, transportation and storage of personal data. Employees and any others who obtain, handle, process, transport and store personal data for King’s Gate London must adhere to these principles.

The Principles

The principles require that personal data shall:

  1. Be processed and obtained fairly and lawfully and shall not be processed unless certain conditions are met; and be  for a specified and lawful purpose and shall not be processed in any manner incompatible with that purpose.

  2. Be adequate, relevant and not excessive for those purposes.

  3. Be processed in accordance with the data subject’s rights.

  4. Be accurate and where necessary, kept up to date.

  5. Not be kept for longer than is necessary for that purpose.

  6. Be kept secure from unauthorised or unlawful processing and protected against accidental loss, destruction or damage by using the appropriate technical and organisational measures.

  7. Not be transferred to a country or territory outside the European Economic Area, unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.


The type of personal information we collect 

We currently collect and process the following information:

  • Your personal information such as your name, email address and telephone number


How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons*:

  • The day-to-day administration of the church; e.g. pastoral care and oversight including calls and visits, preparation of ministry rotas, maintaining financial records of giving for audit and tax purposes.

  • Contacting you to keep you informed of church services, activities, resources and events


We also collect personal information each time you are in contact with us. For example, when you:

  • Register your details and your family details, on ‘ChurchSuite’ or via an embedded form on our website or social media

  • Make a donation,

  • Register for a conference or other Church event;

  • Provide your contact details, in writing or orally, to Church staff or volunteers;

  • When you attend church services or participate in other Church activities;

  • Communicate with the Church by means such as email, letter, telephone;

  • Face to face meetings with staff, leadership team or location leaders and volunteers;

  • Access social media platforms such as Facebook, YouTube, WhatsApp, Twitter, Instagram or Tik Tok

We use the information that you have given us for the purpose of the reasons stated above*.

We may share this information with the Evangelical alliance, NCVO or 31:8, as we are members of these organisations and may seek advice from any of these listed.

We do not sell or pass any of your personal information to any other organisations and/or individuals without your express consent, with the following exceptions:

By providing us with your details you are giving the Church your express permission to transfer your data to service providers including mailing houses, such as MailChimp and Church Suite, to enable fulfilment of the purpose for collection.

  1. Sensitive Personal Information: The Church may collect and store sensitive personal information such as health information, religious information (church attendance) when you and/or your family attend, register for church events and conferences. Your personal information will be kept strictly confidential. It is never sold, given away, or otherwise shared with anyone, unless required, by law.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting info@kingsgate.org.uk

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a vital interest.

(e) We need it to perform a public task.

(f) We have a legitimate interest.


How we store your personal information

Your information is securely stored through our online cloud-based database called ‘Church Suite’. Information contained on the database will not be used for any other purposes than set out in this section. The database is accessed through the cloud and therefore, can be accessed through any computer or smart device with internet access. The server for the database is in the UK and hosted by Churchsuite.

  1. Access to the database is strictly controlled through the use of name specific passwords, which are selected by the individual.

  2. Those authorised to use the database only have access to their specific area of use within the database. This is controlled by the Data Controller and other specified administrators. These are the only people who can access and set these security parameters.

  3. People who will have secure and authorised access to the database include, KG London Administrator, Staff, data in-putters, Ministry or Location Team Leaders.

  4. All access and activity on the database is logged and can be viewed by the Database Controller.

  5. Subject Access – all individuals who are the subject of personal data held by King’s Gate London are entitled to:

  • Ask what information the church holds about them and why.

  • Ask how to gain access to it.

  • Be informed how to keep it up to date.

  • Be informed what King’s Gate London is doing to comply with its obligations under the General Data Protection Regulation 2017

Personal information will not be passed onto any third parties outside of the church environment.

We keep your personal information on ‘Church Suite’ until you leave the church and no more than 5 years or ask to be removed. We will then dispose of your information by archiving your profile and details through Church Suite.

We keep your personal information on ‘Whatsapp’ and our church phone until you leave the church no more than 5 years or ask to be removed. We will then dispose of your information by deleting you from our Whatsapp groups and on our church phone.


Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.

  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

  • Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Your data and this website

This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:

  • Information about your browser, network and device

  • Web pages you visited prior to coming to this website

  • Web pages you view while on this website

  • Your IP address

Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyzes the data in a de-personalized form.

Cookies

A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a web site's computers and stored on your computer's hard drive.

Please refer to our cookie policy.


How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@kingsgate.org.uk or by using the contact page on our website

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk


Updated June 2023